FREE PTO Tracking Template

 

PTO or paid time off tracking is essential to all businesses. A PTO tracker or leave tracker helps maintain a record of the employee’s time off from the company. Since every company is required to pay their employees for a fixed number of time off days or hours, it is essential to keep track of these PTO requests to ensure no one is getting paid excess for the time taken off.

FREE Downloadable printable PTO  template

 

Use this PTO tracking template to mark days of absenteeism. This leave tracking template can account for different types of leaves. Be it sick days, vacation time, or maternity leave, you can update this tracking template based on your PTO policy. This PTO tracking template will save time in calculating each employee’s leave balance at any time. This template also shows the public holidays so that your hr department can avoid the time-consuming task of comparing multiple sheets for time off requests. This PTO tracking template is available on Google Sheets and Microsoft Excel. Go ahead and download our excel spreadsheet or use it on the cloud with Google Sheets. This excel template will surely save time and help keep track of your employees’ paid time off.

 

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Google Sheets PTO Template | Excel PTO Template

clockit pto tracker

How to use this PTO spreadsheet template

Update your employees.

Update your employee names into the PTO tracker under the employee names. You can filter the employees later if you want to create a PTO report. Use the Microsoft Excel or Google Sheets filters, and you can have a per-employee PTO report.

Update your different leave types.

You can create up to 6 different leave types. Name your PTO and assign short names to them. The working of this template is straightforward. It would simply count the number of times the off day short name appears in the 52 weeks. For Example, to create sick leave, you can name your PTO “Sick Leave” and assign “SL” as the short name. Then when employees take sick leave, you can update SL into the calendar, and this template will total the PTO days. Here is another example. If you want a PTO tracker template for vacation days, name your PTO “Vacation Days” and name the short name “VD”. Update the paid time on the calendar with the short name VD and the tracking spreadsheet will sum up the PTO.

Update public holidays.

Update the public holidays into the tracker. Your hr department can save time and avoid using multiple PTO sheets and use a single PTO template saving time. Keeping track of PTO is not simple with our spreadsheet templates. With this sheet, you can track multiple job sites and any number of employees. Be it vacation time, sick time, or maternity leave, this calendar worksheet will give you the relevant information.

Update your employees.

Update your employee names into the PTO tracker under the employee names. You can filter the employees later if you want to create a PTO report. Use the Microsoft Excel or Google Sheets filters, and you can have a per-employee PTO report.

Here are some examples of paid time off policies.

Check out our free timesheet templates if you need to track employee hours.