Automatic PTO Tracking and Accruals

Vacation, Leave Accruals & PTO Tracking


ClockIt is a modern, cloud-based time clock app that allows you to manage your employee’s vacation days easily, leaves, and PTO (Paid Time Off). With ClockIt’s automated leave and PTO accruals, you can rest assured that your employees are taking the correct amount of time off for holidays and other absences, making PTO tracking easy. And with ClockIt’s online self-service portal, employees have 24/7 access to their leave balances.

Self service on web and mobile.

Shared leave & PTO calendar.

PTO approval flow.

Automatic PTO accruals and balances.

clockit leave management

Leave & PTO features


Vacation, Leave and PTO Tracking

Leave Types

Configure as many leaves as you wish as per your company policy, including approved holidays. ClockIt supports both days and hours. Automate PTO tracking for all your job sites.


ClockIt notifies your team via email and asks reporting managers for PTO and leave approvals. Let ClockIt do all the hard work and help hr managers relax and focus on other tasks.

Leave Calendar

Shared PTO calendars let your team know who is on leave or vacation and work smarter. Track PTO across all your job sites along with time tracking.

Automated Accruals

ClockIt supports automated leave and PTO accruals, so you don't need to calculate the vacation days or hours manually.

Leave Planner

Employees have access to their leave balance and upcoming holidays to plan their leaves better. All this is possible with our time clock mobile app available for iOS and Android for easy PTO tracking.

PTO Approval

Employees can track the status of their time off requests for approval and rejections. They can also see past PTO requests and keep track of their PTO balance.

Business Travel Requests

Manage all your business travel requests on ClockIt. ClockIt helps manage historic requests and keeps all records neat and tidy.

Travel Approvals

All business travel requests can be managed on one manager dashboard. Managers can easily approve or reject requests.

Travel Calendar

Maintain one common calendar to know who is travelling and when. Use this data in our powerful reporting.

Unlimited PTO Tracking Options


Multiple Leave Types


ClockIt allows you to create different leave types per your company’s PTO policy. These features make the ClockIt time clock app the best PTO tracker for your business. You can also assign leaves to user groups and make leaves specifically available to them. ClockIt takes care of accruing and managing the PTO bank, making it easy for employees in all your job sites to request vacation time and other time off requests. Our leave tracker works on our mobile apps and the online web account.

Hours and Days

ClockIt supports both hours and days pto. You can have multiple leave types on the same account that support hours or days with custom accrual rules.

Gender Based

ClockIt supports leave type creation that can be filtered by gender. For Example Maternity and Paternity leave types. These leave and PTO types can also be deigned to accrue automatically.

Group Allocation

Leaves are assigned to groups and sites. This means that you can filter your leaves by location and job roles so that you can manage all your leaves from one account.

Automatic Balance Calculations

Automatic leave calculations that take care of employees that join mid year for easier balance calculations. All PTO balances are automatically updated in realtime as employees use them up.

Adjust Balances

Coming over from another system or joining ClockIt mid year? Not to worry as you can adjust your leave balances and continue where you left off.

Automatic Leave Accruals

ClockIt is designed keeping in mind the different types of leave and PTO accrual calculations. We support multiple ways to calculate the leave balance of your users so you can avoid the pen & paper and sticky notes approach. You can now track time and PTO of different leave types in one time clock software. Be it maternity leave or sick days, our PTO tracker will ensure you can set up your accrual rules based on your PTO policy

Accrual Period

You can specify how you would like to set up the accrual period. ClockIt supports Annually, Quarterly, Monthly, Every Two Weeks and Weekly.

Tenured Leave Balance

You can set tenured leave balance and reward employees that have been around for the longest. Moreover we also support MAX and MIN PTO.

Rollover Policy

Our algorithms take care of roll over policies like Zero Rollover, Limited Roll Over and Unlimited Rollover.

Rollover Period

ClockIt handles rollover period like work anniversary and custom leave periods as per your company policy.


Each leave type can also handle probation days. ClockIt ensures that leave balance are updated only once the probation days are completed.


Simulate leave settings on employees before making it live and ensure that you have the best possible leave policy.

Employee Self Service

Employees can access their accounts using online web access or their mobile app to know their leave and PTO status. Employees can also see the leave balances and approval status for the different leave types. ClockIt helps with time tracking and PTO tracking in a single time and attendance software. Out time clock app help HR managers with performance management by unifying time tracking and PTO tracking.


Employee self-service on both web and mobile.


Employees can request time off using the web account and the mobile app. They can easily check their leave and PTO balances with just a few clicks. With automated accruals, ClockIt maintains all the PTO and leave balances and helps track PTO across all your job sites in real-time. PTO requests can be configured for self-approval or approval by the reporting manager. These rules are set as per your PTO and business policy.


ClockIt automatically tracks the leave balances and PTO


ClockIt automatically tracks the leave balances based on your PTO accruals rules and time off policies. You can remove the guesswork from the balance PTO for vacation days, sick days, or maternity leaves. All leaves are audited so you can review the balances at any time. Being a self-service platform, employees are always aware of their leave balances within the ClockIt time clock mobile apps making time-off management an easy task.

Burn Rate

Employees can see which months they have used the most leaves.


With the burn rate, employees can see which leaves are used the most monthly. This allows them to plan their time off accordingly. Admins and managers can view employee profiles to view the time off trends.

Leave Calendar

Leave calendars to improve visibility between teams, managers, and admins.


Leave, and PTO calendars can be visible to employees, managers, and admins. You can set permissions to make calendars visible to your team members. This helps with PTO planning helping with time off management. These calendars also assist while approving PTO and leaves requested by employees. With instant alerts, managers and admins are also notified of all PTO requests and avoid all absence types.

Smart Notifications

Smart notifications and instant alerts via email and notifications on the ClockIt time clock app ensure that you have no updates missing. Our easy-to-use notifications options put information at your fingertips, making ClockIt one of the best leave tracking solutions. ClockIt also combines time tracking and PTO tracking into one time clock software.

Smart notifications via emails for all updates.

Notification bubbles on the profile menu and also on the quick access menu.

Use dynamic reports to run complex query reports and gather data that is important for payroll.

PTO Templates and Forms

You can create PTO templates and custom forms for your leave approvals for your different leave types. Employees can select predefined PTO forms so that you have consistent-looking leave applications every time. Your HR department can easily create these PTO templates, so employees quickly fill in the required information, be it vacation time, sick days, maternity leave, etc.

Supports multiple forms and templates.

Rich HTML 5 supported forms for creating dynamic forms.

Create consistent looking forms for each live to make approvals easy.

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