Automatic Leave Accruals

Vacation, Leave Accruals & PTO Management


ClockIt time and attendance software allows you to manage your employee’s vacation days, leaves and PTO with ease with the help of automated leave accruals. ClockIt’s employee self-service portal ensures that approvals and leave balances are maintained automatically.

Self service on web and mobile.

Shared leave calendar.

Approval flow.

Automatic accruals and balances.

clockit leave management

Leave & PTO features


Vacation, Leave and PTO Management

Leave Types

Configure as many leaves as you wish as per your company policy including approved holidays. ClockIt supports both days and hours.


ClockIt notifies your team via email and asks reporting managers for approvals. Let ClockIt do all the hard work.

Leave Calendar

Shared calendars allows your team to know who is on leave and work smarter by eliminating emails and last minute hiccups.

Automated Accruals

ClockIt supports automated leave accruals so you don't need to manually calculate the vacation days or hours.

Leave Planner

Employee have access to their leave balance and upcoming holidays to plan their leaves better.

Leave Status

Employees can track the status of their leave requests for approval and rejections along with past requests.

Business Travel Requests

Manage all your business travel requests on ClockIt. ClockIt helps manage historic requests and keeps all records neat and tidy.

Travel Approvals

All business travel requests can be managed on one manager dashboard. Managers can easily approve or reject requests.

Travel Calendar

Maintain one common calendar to know who is travelling and when. Use this data in our powerful reporting.

Unlimited Options


Multiple Leave Types


ClockIt allows you to specify multiple leave types as per your company policy. You can also assign leaves to user groups and make leaves specifically available to them. ClockIt takes care of accruing and managing the PTO bank.

Hours and Days

ClockIt supports both hours and days pto. You can have multiple leave types on the same account that support hours or days with custom accrual rules.

Gender Based

ClockIt supports leave type creation that can be filtered by gender. For Example Maternity and Paternity leave types. These leave and PTO types can also be deigned to accrue automatically.

Group Allocation

Leaves are assigned to groups and sites. This means that you can filter your leaves by location and job roles so that you can manage all your leaves from one account.

Automatic Balance Calculations

Automatic leave calculations that take care of employees that join mid year for easier balance calculations. All PTO balances are automatically updated in realtime as employees use them up.

Adjust Balances

Coming over from another system or joining ClockIt mid year? Not to worry as you can adjust your leave balances and continue where you left off.

Automatic Leave Accruals

ClockIt was designed keeping in mind the different types of leave accrual calculations. We support multiple ways to calculate the leave balance of your users so you can avoid the pen and paper.

Accrual Period

You can specify how you would like to set up the accrual period. ClockIt supports Annually, Quarterly, Monthly, Every Two Weeks and Weekly.

Tenured Leave Balance

You can set tenured leave balance and reward employees that have been around for the longest. Moreover we also support MAX and MIN PTO.

Rollover Policy

Our algorithms take care of roll over policies like Zero Rollover, Limited Roll Over and Unlimited Rollover.

Rollover Period

ClockIt handles rollover period like work anniversary and custom leave periods as per your company policy.


Each leave type can also handle probation days. ClockIt ensures that leave balance are updated only once the probation days are completed.


Simulate leave settings on employees before making it live and ensure that you have the best possible leave policy.

Employee Self Service

Employees can access their accounts and know their leave status. Employees can also know the leave balance, approval status and also view historical leaves that have been applied for.


Employee self-service on both web and mobile.


Employees can request time off using the web account and the mobile app. They can check their leave and PTO balances easily. With automated accruals, ClockIt maintains all the PTO and leave balances. All requests can be configured for self approval or approval by the reporting manager.


ClockIt automatically maintains the leave balances.


ClockIt automatically maintains the leave balances based on your PTO accruals rules. This removes the guesswork out of the balance PTO. All leaves are audited so that you can review the balances at any given time. Being a self-service platform, employees always are aware of their leave balances.

Burn Rate

Employees can see which months they have used the most leaves.


With the burn rate, employees can see which leaves are used the most monthly. This allows them to plan their time off accordingly. Admins and managers can view employee profiles to view the time off trends.

Leave Calendar

Leave calendars to improve visibility between teams, managers, and admins.


Leave calendars can be visible to employees, managers, and admins. You can set permissions to make calendars visible. This helps with PTO planning. These calendars also assist while approving PTO and leaves requested by employees.

Smart Notifications

Smart notifications via email and notification bubbles on the ClockIt portal ensure that you have no updates missing.  Our easy to use notifications menu puts information at your fingertips.

Smart notifications via emails for all updates.

Notification bubbles on the profile menu and also on the quick access menu.

Use dynamic reports to run complex query reports and gather data that is important for payroll.

Templates and Forms

You can create templates and custom forms for your leave approvals. Employees can select predefined forms so that you have consistent looking leave applications every single time.

Supports multiple forms and templates.

Rich HTML 5 supported forms for creating dynamic forms.

Create consistent looking forms for each live to make approvals easy.