FREE PTO Tracking Template For Gyms and Fitness Centers


At ClockIt, we are excited to offer gyms and fitness centers our FREE, downloadable, and printable PTO tracking template. This simple, user-friendly template, available in both Google Sheets and Excel spreadsheet formats, makes tracking and managing paid time off a breeze. With our free PTO tracker, you can easily monitor your employees’ leave, ensuring a smooth operation of your fitness center.

FREE Downloadable printable PTO template


At ClockIt, we understand the unique needs of gyms and fitness centers, which is why we have designed a FREE, downloadable and printable PTO tracking template. This tool, compatible with Google Sheets and Excel, simplifies the process of tracking various types of paid time off such as sick days, vacation days, and maternity or paternity leave. With our user-friendly tracker, you can effortlessly manage and monitor your employees’ PTO, ensuring seamless operations at your fitness center. The template’s simplicity does not compromise its effectiveness, making it an invaluable resource for your PTO tracking needs. Experience the ease and efficiency of our PTO tracker and ensure your business runs smoothly, even during employee absences.



Google Sheets PTO Template | Excel PTO Template

clockit pto tracker. paid time off tracking template

How to use this PTO spreadsheet template

Update your employees.

Update your employee names into the PTO tracker under the employee names. You can filter the employees later if you want to create a PTO report. Use the Microsoft Excel or Google Sheets filters, and you can have a per-employee PTO report.


Update your different leave types.

You can create up to 6 different leave types. Name your PTO and assign short names to them. The working of this template is straightforward. It would simply count the number of times the off day short name appears in the 52 weeks. For Example, to create sick leave, you can name your PTO “Sick Leave” and assign “SL” as the short name. Then when employees take sick leave, you can update SL into the calendar, and this template will total the PTO days. Here is another example. If you want a PTO tracker template for vacation days, name your PTO “Vacation Days” and name the short name “VD”. Update the paid time on the calendar with the short name VD and the tracking spreadsheet will sum up the PTO.


Update public holidays.

Update the public holidays into the tracker. Your hr department can save time and avoid using multiple PTO sheets and use a single PTO template saving time. Keeping track of PTO is not simple with our spreadsheet templates. With this sheet, you can track multiple job sites and any number of employees. Be it vacation time, sick time, or maternity leave, this calendar worksheet will give you the relevant information.

Why not automate your

PTO Tracking?


ClockIt’s Paid Time Off (PTO) features offer a comprehensive solution for managing employee leaves in gyms and fitness centers. The system automatically accrues PTO, updating the leave balance in real-time, thereby eliminating manual tracking and potential errors. Employees can access their updated PTO balance and request leaves through the ClockIt mobile app, available on both iOS and Android platforms. Managers and admins can swiftly approve or deny PTO requests, and real-time PTO reports provide an overview of leave patterns, aiding in decision-making. The automation of PTO tracking through ClockIt not only enhances employee self-service but also streamlines leave management, saving time, and increasing operational efficiency in the fitness industry.

Automatic Paid Time Off Tracking

Easy PTO tracking on the web app and mobile apps.


Track Paid Time Offs (PTO) easily with ClockIt time clock apps. Setup automatic accruals and let ClockIt manage PTO balances.

Automatic PTO Accruals.

Track multiple PTO accruals at the same time.

Get your PTO balances in real time within the mobile apps and online web account.

Run Payroll in 5 minutes.

PTO approvals with managers and admins.

Easy PTO and leave balance reports.

clockit time clock app with pto and accruals.

5-minute reports


Payroll Reports in 5 minutes.


Automate your payroll process with super simple, easy to use reports. ClockIt reports can be customized and downloaded.

Filters enabled for all columns.

Easily set pay periods and save as segments.

Configure reports as pivots.

Download in CSV or Excel.

Just $2.99/mo


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