FREE PTO Tracking Template For Spas and Salons


ClockIt offers a FREE, downloadable and printable PTO (Paid Time Off) tracking template designed specifically for the spa and salon industry. This simple-to-use tracker, available in both Google Sheets and Excel spreadsheet formats, makes tracking and managing your employees’ paid time off a breeze. With ClockIt’s PTO tracking template, you can easily streamline your PTO management process, saving you time and ensuring accuracy.

FREE Downloadable printable PTO template


The ClockIt PTO tracking template, which is absolutely FREE, downloadable, and printable, is a game-changer for the spa and salon industry. This user-friendly tracker, compatible with both Google Sheets and Excel spreadsheet, simplifies the management of different types of paid time off, such as sick days, vacation days, and maternity or paternity leave. By utilizing this template, you can effortlessly monitor and manage your employees’ PTO, ensuring accuracy and avoiding discrepancies. Moreover, this tool streamlines the PTO management process, allowing you to save precious time and focus more on your core business operations. Thus, ClockIt’s PTO tracking template is an essential tool for effective and efficient PTO management in your spa or salon.



Google Sheets PTO Template | Excel PTO Template

clockit pto tracker. paid time off tracking template

How to use this PTO spreadsheet template

Update your employees.

Update your employee names into the PTO tracker under the employee names. You can filter the employees later if you want to create a PTO report. Use the Microsoft Excel or Google Sheets filters, and you can have a per-employee PTO report.


Update your different leave types.

You can create up to 6 different leave types. Name your PTO and assign short names to them. The working of this template is straightforward. It would simply count the number of times the off day short name appears in the 52 weeks. For Example, to create sick leave, you can name your PTO “Sick Leave” and assign “SL” as the short name. Then when employees take sick leave, you can update SL into the calendar, and this template will total the PTO days. Here is another example. If you want a PTO tracker template for vacation days, name your PTO “Vacation Days” and name the short name “VD”. Update the paid time on the calendar with the short name VD and the tracking spreadsheet will sum up the PTO.


Update public holidays.

Update the public holidays into the tracker. Your hr department can save time and avoid using multiple PTO sheets and use a single PTO template saving time. Keeping track of PTO is not simple with our spreadsheet templates. With this sheet, you can track multiple job sites and any number of employees. Be it vacation time, sick time, or maternity leave, this calendar worksheet will give you the relevant information.

Why not automate your

PTO Tracking?


ClockIt’s PTO features offer an efficient solution for managing employee leaves and absences in the Spa and Salon industry. The automatic accruals feature accurately calculates and updates the Paid Time Off (PTO) balance for each employee in real-time, eliminating the risk of errors in manual calculations. Both managers and employees can access their PTO information anytime, anywhere using ClockIt’s mobile apps for iOS and Android, which display real-time PTO reports and updated balances. Managers and admins can approve or reject PTO requests directly from the app, ensuring a smooth and transparent leave approval process. Additionally, the employee self-service feature empowers staff to manage their own PTO requests, thereby automating the PTO tracking process and significantly reducing administrative workload.

Automatic Paid Time Off Tracking

Easy PTO tracking on the web app and mobile apps.


Track Paid Time Offs (PTO) easily with ClockIt time clock apps. Setup automatic accruals and let ClockIt manage PTO balances.

Automatic PTO Accruals.

Track multiple PTO accruals at the same time.

Get your PTO balances in real time within the mobile apps and online web account.

Run Payroll in 5 minutes.

PTO approvals with managers and admins.

Easy PTO and leave balance reports.

clockit time clock app with pto and accruals.

5-minute reports


Payroll Reports in 5 minutes.


Automate your payroll process with super simple, easy to use reports. ClockIt reports can be customized and downloaded.

Filters enabled for all columns.

Easily set pay periods and save as segments.

Configure reports as pivots.

Download in CSV or Excel.

Just $2.99/mo


14-day free trial | No credit card required | All features included