FREE PTO Tracking Template For Small and Medium Business.


ClockIt offers a FREE, downloadable and printable PTO tracking template designed for small and medium businesses. This user-friendly template, available in both Google Sheets and Excel formats, simplifies the process of tracking and managing paid time off. Utilizing this free tool not only ensures accurate PTO tracking but also contributes to efficient workforce management.

FREE Downloadable printable PTO template


ClockIt’s FREE, downloadable PTO tracking template is an invaluable tool for small and medium businesses looking to streamline their management of various types of paid time off. Whether it’s tracking sick days, vacation days, or maternity and paternity leave, this user-friendly spreadsheet, available in both Google Sheets and Excel formats, simplifies the process. The template’s intuitive design allows for easy entry and tracking, ensuring accurate record-keeping. This efficient method of PTO tracking contributes to a more organized and productive workforce. Ultimately, ClockIt’s printable PTO tracker is a simple, yet effective tool for managing and monitoring all aspects of employee time off.



Google Sheets PTO Template | Excel PTO Template

clockit pto tracker. paid time off tracking template

How to use this PTO spreadsheet template

Update your employees.

Update your employee names into the PTO tracker under the employee names. You can filter the employees later if you want to create a PTO report. Use the Microsoft Excel or Google Sheets filters, and you can have a per-employee PTO report.


Update your different leave types.

You can create up to 6 different leave types. Name your PTO and assign short names to them. The working of this template is straightforward. It would simply count the number of times the off day short name appears in the 52 weeks. For Example, to create sick leave, you can name your PTO “Sick Leave” and assign “SL” as the short name. Then when employees take sick leave, you can update SL into the calendar, and this template will total the PTO days. Here is another example. If you want a PTO tracker template for vacation days, name your PTO “Vacation Days” and name the short name “VD”. Update the paid time on the calendar with the short name VD and the tracking spreadsheet will sum up the PTO.


Update public holidays.

Update the public holidays into the tracker. Your hr department can save time and avoid using multiple PTO sheets and use a single PTO template saving time. Keeping track of PTO is not simple with our spreadsheet templates. With this sheet, you can track multiple job sites and any number of employees. Be it vacation time, sick time, or maternity leave, this calendar worksheet will give you the relevant information.

Why not automate your

PTO Tracking?


ClockIt’s Paid Time Off (PTO) features are designed to streamline and automate leave management for small and medium businesses. The system allows for automatic accruals, calculating and updating PTO balances in real-time, eliminating the need for manual tracking. Employees can easily check their leave balance and request time off using mobile apps for iOS and Android, promoting transparency and convenience. Managers and admins can swiftly approve PTO requests and access real-time reports to monitor leave trends and patterns. By automating PTO tracking, ClockIt not only reduces administrative workload but also enhances accuracy, efficiency, and employee satisfaction.

Automatic Paid Time Off Tracking

Easy PTO tracking on the web app and mobile apps.


Track Paid Time Offs (PTO) easily with ClockIt time clock apps. Setup automatic accruals and let ClockIt manage PTO balances.

Automatic PTO Accruals.

Track multiple PTO accruals at the same time.

Get your PTO balances in real time within the mobile apps and online web account.

Run Payroll in 5 minutes.

PTO approvals with managers and admins.

Easy PTO and leave balance reports.

clockit time clock app with pto and accruals.

5-minute reports


Payroll Reports in 5 minutes.


Automate your payroll process with super simple, easy to use reports. ClockIt reports can be customized and downloaded.

Filters enabled for all columns.

Easily set pay periods and save as segments.

Configure reports as pivots.

Download in CSV or Excel.

Just $2.99/mo


14-day free trial | No credit card required | All features included