Download our free printable timesheet templates for Excel, Google Sheets, and PDF. With these templates, you can start capturing payroll information using paper and spreadsheets. These simple timesheet templates will allow you to get started with a time tracking tool.
A timesheet is a way for workers to record where they are spending time. This can be a simple clock in and clock out for the day or track individual tasks that add up to a final project. A simple timesheet would count the weekly hours that would be signed off by a manager for payroll. A complex project timesheet can be used to bill your customer for the number of hours that workers have put into that project.
Timesheets can be paper based or even spreadsheet based. But having a real-time timesheet can very useful for companies to generate complex project reports, PTO and leaves based on worked hours, etc.
It is ideal to get started with a paper-based approach and then move to software once the need arises. We have prepared some free timesheet templates to get you started in the right direction.
Use this timesheet template samples if your pay period is once a month. This template will capture the clock in and clock out time and you can total the hours. You can easily enter a daily overtime limit or calculate the overtime above a certain number of hours. The Excel and Google Sheet samples have the formulae already built in to calculate the daily work hours and calculate the total work hours for payroll calculation.
Download: Excel | PDF | Google Sheets
Use this timesheet template samples if your pay period is four times a month. For example, if you run payroll say at the end of each week this template would be ideal. This template will capture the clock in and clock out time and you can total the hours. You can easily enter a daily overtime limit or calculate the overtime above a certain number of hours. The Excel and Google Sheet samples have the formulae already built in to calculate the daily work hours and calculate the total work hours for payroll calculation.
Download: Excel | PDF | Google Sheets
Use this timesheet template samples if your pay period is twice a month. For example, if you run payroll say 1st to 15th and 16th to 30th, this template would be ideal. This template will capture the clock in and clock out time and you can total the hours. You can easily enter a daily overtime limit or calculate the overtime above a certain number of hours. The Excel and Google Sheet samples have the formulae already built in to calculate the daily work hours and calculate the total work hours for payroll calculation.
Download: Excel | PDF | Google Sheets
This timesheet template will capture the clock in clock out times or work duration for multiple employees on the same sheet. This template is ideal for reporting managers to fill in timesheets for the employees that report to him or her. Just like the previous templates the Excel and Google Sheets samples have the formulae built-in for automatic calculations.
Download: Excel | PDF | Google Sheets
Us this timesheet template sample if you would like to track a project expense and bill an end customer. We have built this template to handle multiple projects so that you can run it as a pivot table to get consolidated reports. This template will capture the hours or the clock in clock out time per project, cost, and billable hours.
Download: Excel | PDF | Google Sheets
While timesheets work amazingly well you will run into its limitations as you grow. Collecting, updating, and record-keeping will soon become a challenge. This is when you need to invest in a timesheet app like ClockIt. With ClockIt you can collect data online in realtime using one of our apps for the web, mobile, kiosk, chat, etc. Employees can request corrections and make changes after your approval. You can run payroll in less than 5 minutes with an online timesheet app.
Compared to a timesheet template all data in a time clock app will show up immediately as soon as the user clocks in and clocks out. This means you can also have real-time reports for payroll without the need to wait for everyone to submit their timesheets.
A time clock app has apps for web, mobile, kiosk, chat, and biometrics. You have many ways to capture punch times from your employees. This also means that each user is responsible to clock in and clock out.
Corrections or edits to the time can be made easily by raising requests within the apps. You can set up approval workflows and reminders so that managers and admins can review the requested changes and approve the timesheets.
A time clock app will have many reporting features such as filters, pivots, grouping, etc that will allow your run complex reports. Reports are also updated in realtime without the need to wait for timesheets approvals and submissions.
A time clock app supports built-in scheduling and templating. It is as simple a scheduling users and they get informed within the app. You can make changes on the fly and all apps are updated in realtime.
You can set realtime notifications as all the clock in and clock out information is stored on your time clock account. So you can now know as soon as a person is late, leaving early or not turned up to work at all.
ClockIt time clock app also comes with reports that are going to supercharge your business. You can easily pull out and format reports based on your needs. With powerful features like grouping, pinning, and filters you can customize your report in any which way you like. You can use custom reports for your payroll calculations and automate your process.
With row grouping, you can group any column. You can also group multiple groups together. This will enable you to run complex reports in real-time. This means you have infinite formats to play around with and suit your business need.
Pin one or multiple columns to the left or right. This will allow you to read reports easily and scroll through large data sets. Pinning allows you to focus on data while moving through the other columns.
Our filters and sorting will allow you to find and categorize data with ease. Combine this with grouping and you can have some really powerful reports.
ClockIt reports support excel and CSV exports to move data to your favorite spreadsheet tool. We also support selection, copy and paste if you need to move data quickly without the burden of downloading the report.
You can create complex reports with the pivot feature. A pivot table with timesheet information will allow you to run business analytics on really useful data metrics.
Create powerful reports and segments and save them for future use. You can create segments for your managers and also for the admins and push critical business data.
