FREE PTO Tracking Template For Cafes and Restaurants


ClockIt offers a FREE, downloadable PTO tracking template designed specifically for the café and restaurant industry. This simple yet comprehensive tracker, available in both Google Sheets and Excel spreadsheet formats, allows you to effectively manage and track paid time off for your staff. With ClockIt’s printable template, keeping track of PTO becomes a hassle-free process, ensuring smooth operations and well-managed employee benefits.

FREE Downloadable printable PTO template


At ClockIt, we understand the complexities of managing various types of paid time off (PTO) in the café and restaurant industry, which is why we offer a FREE, downloadable, and printable PTO tracking template. This user-friendly tool, available in both Google Sheets and Excel spreadsheet formats, simplifies the tracking of diverse PTO categories such as sick days, vacation days, and maternity or paternity leave. Our tracker is designed to streamline the management of these employee benefits, ensuring a smooth operational process. By utilizing our template, you can easily monitor and manage your staff’s PTO, making it a hassle-free experience. This simple yet comprehensive solution is specifically tailored to the needs of cafes and restaurants, facilitating effective PTO tracking and management.



Google Sheets PTO Template | Excel PTO Template

clockit pto tracker. paid time off tracking template

How to use this PTO spreadsheet template

Update your employees.

Update your employee names into the PTO tracker under the employee names. You can filter the employees later if you want to create a PTO report. Use the Microsoft Excel or Google Sheets filters, and you can have a per-employee PTO report.


Update your different leave types.

You can create up to 6 different leave types. Name your PTO and assign short names to them. The working of this template is straightforward. It would simply count the number of times the off day short name appears in the 52 weeks. For Example, to create sick leave, you can name your PTO “Sick Leave” and assign “SL” as the short name. Then when employees take sick leave, you can update SL into the calendar, and this template will total the PTO days. Here is another example. If you want a PTO tracker template for vacation days, name your PTO “Vacation Days” and name the short name “VD”. Update the paid time on the calendar with the short name VD and the tracking spreadsheet will sum up the PTO.


Update public holidays.

Update the public holidays into the tracker. Your hr department can save time and avoid using multiple PTO sheets and use a single PTO template saving time. Keeping track of PTO is not simple with our spreadsheet templates. With this sheet, you can track multiple job sites and any number of employees. Be it vacation time, sick time, or maternity leave, this calendar worksheet will give you the relevant information.

Why not automate your

PTO Tracking?

Automatic Paid Time Off Tracking

Easy PTO tracking on the web app and mobile apps.


Track Paid Time Offs (PTO) easily with ClockIt time clock apps. Setup automatic accruals and let ClockIt manage PTO balances.

Automatic PTO Accruals.

Track multiple PTO accruals at the same time.

Get your PTO balances in real time within the mobile apps and online web account.

Run Payroll in 5 minutes.

PTO approvals with managers and admins.

Easy PTO and leave balance reports.

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5-minute reports


Payroll Reports in 5 minutes.


Automate your payroll process with super simple, easy to use reports. ClockIt reports can be customized and downloaded.

Filters enabled for all columns.

Easily set pay periods and save as segments.

Configure reports as pivots.

Download in CSV or Excel.

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