FREE PTO Tracking Template For Clinics


At ClockIt, we understand the unique challenges clinics face when it comes to managing Paid Time Off (PTO). That’s why we’re offering a FREE, downloadable PTO Tracking Template, designed specifically to simplify tracking and management of paid leave. This easy-to-use template is available in both Google Sheets and Excel spreadsheet formats, making it the perfect tool for any clinic seeking a straightforward solution for PTO tracking.

FREE Downloadable printable PTO template


At ClockIt, we’re thrilled to provide clinics with our FREE, downloadable, and printable PTO Tracking Template. This user-friendly tool, accessible via Google Sheets and Excel spreadsheet formats, is tailored to make the tracking of various types of Paid Time Off, such as sick days, vacation leave, and maternity or paternity PTO, a breeze. The template serves as a comprehensive tracker, ensuring no aspect of paid leave is overlooked. It’s designed to simplify the process of managing PTO, making it a straightforward task rather than a time-consuming chore. With this PTO tracking template, clinics can streamline their tracking process, ensuring all types of paid time off are accurately recorded and managed.



Google Sheets PTO Template | Excel PTO Template

clockit pto tracker. paid time off tracking template

How to use this PTO spreadsheet template

Update your employees.

Update your employee names into the PTO tracker under the employee names. You can filter the employees later if you want to create a PTO report. Use the Microsoft Excel or Google Sheets filters, and you can have a per-employee PTO report.


Update your different leave types.

You can create up to 6 different leave types. Name your PTO and assign short names to them. The working of this template is straightforward. It would simply count the number of times the off day short name appears in the 52 weeks. For Example, to create sick leave, you can name your PTO “Sick Leave” and assign “SL” as the short name. Then when employees take sick leave, you can update SL into the calendar, and this template will total the PTO days. Here is another example. If you want a PTO tracker template for vacation days, name your PTO “Vacation Days” and name the short name “VD”. Update the paid time on the calendar with the short name VD and the tracking spreadsheet will sum up the PTO.


Update public holidays.

Update the public holidays into the tracker. Your hr department can save time and avoid using multiple PTO sheets and use a single PTO template saving time. Keeping track of PTO is not simple with our spreadsheet templates. With this sheet, you can track multiple job sites and any number of employees. Be it vacation time, sick time, or maternity leave, this calendar worksheet will give you the relevant information.

Why not automate your

PTO Tracking?

Automatic Paid Time Off Tracking

Easy PTO tracking on the web app and mobile apps.


Track Paid Time Offs (PTO) easily with ClockIt time clock apps. Setup automatic accruals and let ClockIt manage PTO balances.

Automatic PTO Accruals.

Track multiple PTO accruals at the same time.

Get your PTO balances in real time within the mobile apps and online web account.

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PTO approvals with managers and admins.

Easy PTO and leave balance reports.

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Configure reports as pivots.

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