scheduling employees

Top 5 Employee Scheduling Tips for Small Businesses

Employee scheduling is a topic that is near and dear to the hearts of small business owners. Scheduling employees ensures that there is a consistent workforce and can mean the difference between a successful and unsuccessful business. Here are 5 employee scheduling tips for small business owners to help build a successful business.

Making the most of your employees

When planning your business, the most important thing to consider is how you will use your employees and how you will reward them. By implementing systems and processes, your business can grow, providing you with the staff you need to help you run your business. An effective scheduling system is also essential to your business’s growth. Do not underestimate how much you can learn from your employees if you engage them in your scheduling process. Use technology for employee scheduling One of the best ways to streamline your scheduling processes is by utilizing a scheduling app or scheduling software. When you use a scheduling software for your employee scheduling, you can automate many of the processes you would otherwise have to take care of yourself.

Create a schedule that works well for employees

It is often a challenge for small business owners to work with their employees to create a work schedule that works for everyone. These tips will help you with this task: Make your employees aware of the change. At the very least, your employees need to know of your plans. Many times, this can help ease their concerns and make them less likely to fight for an idea they didn’t anticipate getting. Keep the schedule as simple as possible. Staying focused and making the right decisions is important. Your employees are going to have to be part of your decision-making process. By keeping the schedule as simple as possible, your employees can focus on doing their jobs and not having to think about things that they could have easily taken care of themselves. Make it as easy as possible to get access to the schedule via prints or online access to the schedule. Another great way to set up automatic reminders and notifications.

Making the most of your employees

The most important thing a small business can do is to make sure that its employees are happy and satisfied. This could be an area that a small business owner has not previously put much attention to. However, time is money, so a happy employee is usually the most productive one. To make sure your staff are happy and satisfied, follow these tips. Schedule shifts for your employees This is a simple one, but not many small businesses take the time to plan and communicate shifts with their employees. For example, you could explain to your employees that you have just moved to a new office and you need to shuffle staff around so that you have someone available for you at all times. You could also explain to your staff that due to an event you will have a heavy workload for the next few weeks.

Create a schedule that works well for employees

Too many employers opt for hourly wages which give workers a choice of being available to work at all times or clocking in and out at the convenience of their employer. A better approach is to have a schedule that will work well for all employees. Many employees don’t understand the importance of scheduling when it comes to daily activities. When employees know what they have to do to stay on track, they can actually enjoy their time at work. Set realistic deadlines Due to a good employee scheduling system, employees will be on schedule with their work for longer periods of time. With more productivity, it will take less time to train new employees to know what is expected of them. Being flexible with deadlines will also help employees know what to expect and help eliminate guesswork.

Make your schedule as easy to follow as possible

Make your schedule as easy to follow as possible. This will make your employees feel that their time is valued and will prevent them from burning out. Keep the office hours consistent, do not overbook and push the dreaded “overtime.” Shared Scheduling, A shared schedule can be a huge benefit for small business owners. This can work in two ways: You will have employees in the same building but working at different times. Or, you can have employees working from home. Some employees may be unable to work from home as well as others, so make sure you let them know ahead of time. Respond to call schedules or appointments Use emails, notifications or text messages to send out information.


If you are ready to create a schedule for your employees, try the above tips. Remember, employee scheduling is best when your business and employees are on the same page. It can also be one of the most stressful and difficult things to do. The faster you can create a scheduling system, the better your business will perform.

Basil Abbas

Basil is the Founder and CTO at ClockIt. With over 10 years of experience in the products space, there is no challenge that is too big in front of him be it sales, marketing, coding, etc. A people person and loves working in a startup for perfection.