12 Sep 11 Professionally Written Out Of Office (OOO) Email Templates
Professionally Written Out Of Office (OOO) Email Templates
An “Out of Office (OOO)” email template can be useful for managing expectations when you’re unavailable to respond to work emails. Here’s a basic template you can modify according to your needs
Template 1: Simple
Subject: Out of Office: [Your Name]
Hello,
Thank you for reaching out. I am currently out of the office for [reason] and will not be available to respond to emails until my return on [return date].
During this period, I will have limited access to my email. If your matter is urgent, you can reach out to [alternative contact person, if any, with their email and phone number] who will be able to assist you in my absence.
Otherwise, I will respond to your email as soon as possible upon my return.
Thank you for your understanding.
Best regards, [Your Name]
[Your Position]
[Your Contact Information]
Template 2: For an Extended Vacation
Subject: [Your Name] is Currently on Extended Leave
Hello,
I appreciate your email. I’m currently on an extended vacation until [return date] and won’t be able to check or respond to emails during this time.
If your request is time-sensitive, please don’t hesitate to contact [alternative contact person, their email, and phone number].
Thank you for your patience and understanding.
Sincerely,
[Your Name]
[Your Position]
[Your Contact Information]
Template 3: For a Conference or Business Trip
Subject: Out for Business Event: [Your Name]
Greetings,
Thank you for getting in touch. I’m out of the office attending a business conference and will not be regularly checking my emails until [return date].
For urgent matters, please reach out to [alternative contact person, their email, and phone number].
I look forward to reconnecting when I return.
Best,
[Your Name]
[Your Position]
[Your Contact Information]
Template 4: For Medical Leave
Subject: Unavailable Due to Medical Leave: [Your Name]
Hi,
Thanks for reaching out. I’m currently on medical leave and not able to respond to emails. I expect to be back on [return date].
For immediate assistance, please contact [alternative contact person, their email, and phone number].
Your understanding is greatly appreciated.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Template 5: For a Company Holiday
Subject: Office Closed for Holiday: [Your Name]
Hello,
Thanks for your email. Our office is currently closed for [holiday name] and will reopen on [return date].
If this is an emergency, please contact [emergency contact person, their email, and phone number].
Best wishes,
[Your Name]
[Your Position]
[Your Contact Information]
Template 6: For Personal Reasons
Subject: Temporarily Unavailable: [Your Name]
Hi,
Thanks for reaching out. I am currently unavailable for personal reasons and will not be checking my emails until [return date].
For urgent matters, you’re welcome to contact [alternative contact person, their email, and phone number].
Thank you for your understanding.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Template 7: On a Training Course
Subject: [Your Name] in Training, Back on [Return Date]
Hello,
I’m currently participating in a training course to better serve you in the future. My responses will be delayed until I return to the office on [return date].
For urgent queries, please contact [Alternative Contact Person, their email, and phone number].
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Template 8: Parental Leave
Subject: On Parental Leave: [Your Name]
Hi,
Thank you for your email. I’m currently on parental leave and will not be available to respond until my return on [return date].
For immediate needs, please reach out to [Alternative Contact Person, their email, and phone number].
Best wishes,
[Your Name]
[Your Position]
[Your Contact Information]
Template 9: Unexpected Absence
Subject: Unplanned Absence: [Your Name]
Hello,
Thank you for reaching out. Due to unforeseen circumstances, I’m currently unable to respond to emails. I anticipate returning on [return date].
For urgent matters, please contact [Alternative Contact Person, their email, and phone number].
I appreciate your understanding.
Sincerely,
[Your Name]
[Your Position]
[Your Contact Information]
Template 10: Sabbatical Leave
Subject: On Sabbatical: [Your Name]
Greetings,
I’m currently on sabbatical leave and will not be available to respond to emails until [return date].
For urgent or time-sensitive matters, please direct your inquiries to [Alternative Contact Person, their email, and phone number].
Thank you for your patience.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Template 11: Seasonal Holiday
Subject: Season’s Greetings – Out of Office: [Your Name]
Hi there,
I am currently out of the office for the seasonal holidays, and I’ll be back on [return date].
If you require immediate assistance, please contact [Alternative Contact Person, their email, and phone number].
Happy Holidays!
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
