15 tips to stay calm at work

15 Amazing Tips to Stay Calm at Work

Stay Calm at Work


Staying calm under pressure has become more of a necessity than a luxury. The ability to maintain a sense of composure not only reflects well on your professional demeanor but also has a direct impact on your productivity, decision-making, and overall mental health.

Excessive stress at work can lead to a host of problems including burnout, decreased job satisfaction, and even physical ailments. Therefore, finding effective strategies to remain calm is vital for anyone looking to succeed in their career while also maintaining a healthy work-life balance.


Here are 15 amazing tips we have put together to stay calm at work.


1. Practice Mindfulness and Deep Breathing:

One of the most effective ways to stay calm at work is to incorporate mindfulness techniques and deep breathing exercises into your daily routine. Deep breathing acts as a “reset button” for your nervous system and helps in lowering stress levels almost instantly. If you find yourself feeling overwhelmed, take a few moments to close your eyes and focus on your breath. Inhale deeply through your nose, hold it for a few seconds, and then exhale through your mouth. Mindfulness, which involves being fully present and engaged in the moment, can help you become more aware of your reactions and make it easier to control your emotional responses.

2. Prioritize and Organize:

A lack of organization can often exacerbate stress levels, making you feel overwhelmed and anxious. To combat this, make it a habit to prioritize your tasks for the day. Break down larger projects into smaller, more manageable tasks, and tackle them one at a time. Utilize tools like to-do lists, calendars, and project management software to keep track of deadlines and responsibilities. By having a well-organized plan, you reduce the mental clutter that contributes to stress, allowing you to approach your work calmly and efficiently.

3. Take Regular Breaks:

Working non-stop for extended periods can wear you down, both mentally and physically. Make it a point to take short, regular breaks to step away from your work and recharge. Even just a 5-minute walk, a quick snack, or a brief chat with a coworker can serve as a mental palate cleanser, breaking up the monotony and reducing stress. Use these breaks as an opportunity to stretch, hydrate, or even meditate. By giving yourself time to relax and rest, you’ll return to your tasks with renewed focus and a calmer demeanor.

4. Establish Boundaries:

It’s crucial to set boundaries between your work life and personal life. This means knowing when to say no to additional tasks, unplugging from work-related emails and calls outside office hours, and taking your lunch and other breaks away from your desk when possible. These boundaries help you maintain a healthier work-life balance, thus reducing stress and making it easier to stay calm during the workday. Clearly communicating these boundaries to colleagues and supervisors can also alleviate unnecessary pressures and expectations, further contributing to a calmer work environment.

5. Seek Support and Maintain Perspective:

Sometimes the demands of work can become overwhelming, affecting your ability to stay calm. In such instances, don’t hesitate to seek support from colleagues, supervisors, or even mental health professionals. Discussing challenges and brainstorming solutions collectively can lighten your emotional load and lead to more effective problem-solving. Additionally, maintaining a broader perspective can help: remind yourself that everyone makes mistakes, that no single task is the end of the world, and that your well-being is as important as your performance. This balanced viewpoint can help you approach your work with a sense of calm and confidence.


stay calm at work with deep breathing


6. Practice Positive Self-Talk:

The language you use internally can greatly influence your emotional state. When you catch yourself thinking negatively or imagining worst-case scenarios, take a moment to reframe those thoughts into something more positive and constructive. Instead of thinking, “I can’t handle this,” tell yourself, “I am capable and can take this one step at a time.” Positive affirmations can reduce the stress hormone cortisol and activate brain areas that help you make better decisions. By consistently practicing positive self-talk, you’ll be reinforcing a mental habit that helps you stay calm under pressure.

7. Use Healthy Coping Mechanisms:

Avoid the temptation to use unhealthy coping mechanisms like excessive caffeine, junk food, or venting your frustrations in a way that disrupts the workplace. Instead, opt for healthier alternatives like herbal teas, healthy snacks, or a few moments of light exercise. Even something as simple as listening to calming music or engaging in a brief period of physical activity can release endorphins, which naturally elevates your mood and lowers stress levels. Making these healthy choices can serve as small but effective ways to maintain your calm.

8. Limit Multitasking:

Despite the common belief that multitasking is a skill for efficiency, it can often lead to mistakes, reduced productivity, and increased stress. Focus on completing one task at a time to the best of your ability. This “single-tasking” approach allows you to devote your full attention to the job at hand, leading to higher-quality work and a greater sense of accomplishment. By finishing tasks one by one, you can also more easily track your progress, providing a psychological boost that will help keep you calm and focused.

9. Embrace Flexibility:

While it’s important to plan and organize, being too rigid can make you more susceptible to stress when things don’t go as planned. Embrace flexibility by expecting the unexpected and being prepared to adapt. If a meeting runs late or an unexpected task lands on your desk, take a few deep breaths and re-evaluate your priorities for the day. Being flexible allows you to navigate through unexpected challenges more smoothly, thereby helping you to maintain your calm.

10. Reflect and Learn:

At the end of each workday or after completing a major project, take some time to reflect on what went well and what didn’t. This self-reflection will not only make you more adept at your job but also help you identify stress triggers and patterns. By understanding what makes you anxious or stressed, you can proactively work on strategies to mitigate these feelings in the future. This sort of intentional reflection and learning contributes to personal growth and can significantly help you maintain a calm disposition at work.


stay calm at work with realistic goals


11. Set Realistic Goals:

One of the common sources of stress is the gap between expectation and reality. Make sure the goals you set for yourself and your projects are achievable within the given time frame and resources. Unrealistic expectations can lead to disappointment and increased stress, thereby making it difficult to stay calm. Take a moment to assess whether your objectives are SMART—Specific, Measurable, Achievable, Relevant, and Time-bound. Having realistic goals will not only make you more productive but also more at ease as you navigate your work tasks.

12. Use Humor as a Coping Mechanism:

A good laugh can be a powerful tool for easing tension and reducing stress. Humor triggers the release of endorphins, which are the body’s natural feel-good chemicals. If you find yourself in a stressful situation, try to look for a lighter side or share a joke with a colleague. Of course, ensure that your humor is appropriate for the workplace. Even just smiling can trick your brain into thinking you’re happier, which can in turn make you feel calmer.

13. Adopt a Solution-Oriented Mindset:

When faced with a challenging situation, it’s easy to dwell on the problem and feel overwhelmed. Instead, adopt a solution-oriented mindset where you focus on possible solutions rather than the problem itself. Write down your options and the steps you need to take to solve the issue at hand. By concentrating on actions rather than obstacles, you shift your emotional energy away from stress and anxiety, making it easier to stay calm and carry on.

14. Learn to Delegate:

No matter how competent you are, there’s a limit to the amount of work you can do on your own. Learning to delegate tasks effectively can lighten your workload and reduce stress. It’s important to trust your team members and give them the opportunity to handle parts of a project. Not only will this enable you to focus on more critical tasks, but it also promotes teamwork and adds to the collective skill set of the group, creating a more harmonious work environment.

15. Disconnect to Reconnect:

In today’s digital age, it’s easy to be constantly plugged in, responding to emails and messages at all hours. However, this constant connectivity can add to your stress levels. Designate specific times during your workday when you will disconnect from all digital communication. Use this time to focus on high-priority tasks, or to simply clear your mind and regain your focus. You’ll find that these periods of disconnection can do wonders for your ability to remain calm and centered.


Our Thoughts


Staying calm at work is not just beneficial for your mental well-being but also crucial for optimal productivity and professional growth. In high-pressure or demanding work environments, it’s easy to become overwhelmed and let stress take a toll on your performance and health.

However, by adopting a multifaceted approach that combines mindfulness techniques, organizational skills, self-awareness, and interpersonal strategies, you can create a buffer against the daily stressors that come your way. Whether it’s taking short breaks, setting realistic goals, or engaging in positive self-talk, each strategy serves as a tool in your stress management toolkit. By implementing these tips and making them habits, you are investing in both your personal well-being and your long-term career success.

Also Read: Research on staying calm at work by The American Institute of Stress.



Basil Abbas

Basil is the Founder and CTO at ClockIt. With over 10 years of experience in the products space, there is no challenge that is too big in front of him be it sales, marketing, coding, etc. A people person and loves working in a startup for perfection.