07 Oct Remote Management: An In-Depth Guide on Leading a Remote Team
What is remote team management?
Why run a remote team?
There are many reasons to run a remote team.
- Access to a more diverse talent pool: When you hire from in-person networks, you are more likely to be biased toward people who look like you than ever.
- Access to a broader talent pool: Remote workers may be in a different time zone and have a different work rhythm. This means that you may be able to access talent that is usually unavailable to you.
- Save on real estate: Owning office space is expensive, and most of it is empty at any given time. You may also have to deal with fluctuations in demand and changes in the real estate market.
- Improve employee satisfaction: More and more people want to work. When you run a remote team, you give your employees the freedom to choose how they want to work.
Managing a remote team: the three most important skills
- Communication skills: Remote management is all about communication. You must communicate your vision, strategies, and expectations to your team members.
- Problem-solving Skills: You may be able to communicate, but if you can’t solve problems, your team members won’t be able to move toward their goals.
- Time management skills: Managing a remote team can be challenging. You may need to rely on outside help to manage your team and help them to achieve their goals.
You must be able to manage the expectations of both your team members and your clients. You must be able to manage the expectations of your clients and stakeholders. You must be able to manage your expectations as the leader of a remote team.
Establish effective communication practices
- Use video and calls: These tools enable you to connect more with your team members and clients. You can use Google Hangouts, Zoom, or Skype to host calls. You can use Zoom or Zoom video for video calls.
- Use tools for real-time collaboration: Tools for real-time collaboration, such as Google Docs, Trello, etc., can help you to manage and track your remote work.
- Manage your emails: An email is an excellent tool for communication, but it can become overwhelming with too many emails. You must learn to manage your emails while ensuring that you don’t lose track of critical communications.
Hold effective meetings
- Meetings can be held on-site, in a conference room, or via a video call.
- Decide on the best way to hold the meeting based on your team members’ locations, the importance of the meeting, and the type of work they are doing.
- Hold meetings in the middle of the day. Meetings in the morning or the evening can create a lot of stress and distraction for your team members.
Remote collaboration practices
- Set goals together: When starting a project, set goals with your team members. Goals must be SMART: specific, measurable, achievable, realistic, and timely.
- Celebrate milestones: When you and your team members reach milestones, celebrate those achievements together: it will help to motivate your team members to keep going.
- Hold 1-on-1 meetings: Regularly hold 1-on-1 meetings with your team members. These meetings are a great opportunity to check in and make sure that your team members are on track with their goals.
- Be positive: Be positive with your team members. Be a positive and constructive sounding board for your team members.
- Set expectations for feedback: When working remotely, it is easy to over-rely on feedback and constructive criticism. You must set clear expectations for the type of feedback that your team members provide to you.
- Set expectations for availability: While working remotely, team members may feel the need to be available 24/7. You must set clear expectations for when your team members can take a break and when they can disconnect from the digital world.
Encourage team members to get together. Meeting up with your team members in-person can help to strengthen the team, reduce misunderstandings, and build trust.
Virtual Collaboration Meetings
- Start with the end in mind: What do you want to achieve with your virtual collaboration meetings? What is the purpose of the meeting? –
- Create the right environment for your meetings: Make sure that you hold your meetings in a quiet and distraction-free environment. –
- Set clear expectations for your meetings: What are the objectives of your meetings? What is the flow of your meetings? What are the expectations for your meetings? –
- Identify the best tools for your meetings: What tools do you need to use for your meetings? Are there any tools that your clients prefer? What is the bandwidth of your team members? –
- Manage your virtual collaboration meetings: How will you track your meetings? Will you be using meeting tools or a mix of meeting tools and regular tools?
Weekly Check-in Meetings
- Start with a review of last week’s goals and achievements.
- Use the rest of the meeting to plan for next week.
- Be positive with your team members and celebrate their achievements.
- Set expectations for next week and check in with each of your team members.