Clock in clock out system [Time Clock]

clock in clock out

Clock in clock out system [Time Clock]

Clock in clock out systems

A clock in clock out system is a time clock app or software that allows employees to with time tracking and also mark time and attendance. These systems help calculate work, break, and overtime hours. These systems help businesses be compliant with the labor laws of your country. Such systems also lep with reducing labor costs. Traditionally these systems were a hardware time clock that employees would insert their time cards into, and the hardware would punch time. There are several implementations of a time clock app, also known as a clock in clock out system.

What kind of clock in clock out time clock apps are available?

In the early days, a time clock or a clock in clock out system was a physical hardware clock that an employee would insert their work hours card, and the system would punch time. Today these systems have mostly gone digital. Several types of time clocks allow employees to punch their time. Here are a few.

  • Web-based: Here, an employee would log in to a website and clock in clock out.
  • Mobile: Time card apps have become popular in the past few years because they include GPS location and photo capture features. These features help to avoid bussy punching and give the business better control. 
  • Slack & Microsoft Teams: This is a newcomer. You can integrate Slack or Microsoft Teams with ClockIt time clocks and allow your employees to punch in and out within the chat messengers. This means that your time clock app runs within the chat window, and employees do not need to use a separate time clock app. 
  • Kiosk: Kiosks are generally apps that run on iOS and Android, from which users can clock in and out. These time clock apps are ideal for small offices that require many employees to punch into a single time clock.
  • Biometric: This is a hardware version of the time clocks. These devices have extra clock in and clock out features like a biometric fingerprint, RFID, and facial recognition. The machines are tamper-proof and can avoid buddy punching. They also help access control and can be hooked to your magnetic locks or door bolts.

 

Things to consider in a clock in clock out time clock system

Before implementing any system, you might want to consider your needs. Each business is different, and each will have specific requirements. In all the points mentioned above, each method has PROS and CONS. Using a tool like ClockIt will ensure perfect cross sync of data between each technique. For example, you can clock in from the mobile and then clock out using the web. A good starting place would be to have these questions answered.

  • Is buddy punching a massive problem in your company?
  • Does my team need access to mobile since they are on the field all day? If so, do I need photo capture and geofencing?
  • Would a simple clock in clock out kiosk solve my time clock problems?
  • What is it that I am looking to solve with a time clock?
  • Does Slack or Microsoft Teams work great for my distributed team, and would I only want to track time?

Implementing a tool like ClockIt time clock software has all the features you could need for your business. But you will need to be careful in picking out the features you need and how you want your team to use them.

What features to look out for in a clock in clock out system?

Some of the core features to look out for in any time clock system must be.

  • Time clock apps on iOS and Android.
  • Web access with permissions
  • Solid reporting engine
  • Customizable work timing, including night shifts
  • Support and documentation
  • Leave accruals with holiday management
  • Timesheet calculator that supports hours worked, paid time, break hour, and overtime calculations.
  • Geofencing, GPS location, and GPS tracking.
  • Task tracking based on projects.
  • Support for multiple locations and job sites.

 

Timesheets

Clock in clock out systems must have an easy way to view accurate and real-time timesheets. By making the timesheet accessible to the admins and the employees, you can ensure complete transparency in your business and avoid expensive conflicts. Employees also have options to request timesheet changes that the reporting manager can approve. This workflow makes it easy for time corrections that each user is responsible for. This ensures that the timekeeping is a collective effort and not dependent only on the company’s admins and managers alone.

Time Card Calculations

ClockIt has a time card calculator baked right into its core. With so many advanced features and customization options, you will find our time clock solution to suit your needs. With thousands of businesses using ClockIt daily, we are confident that our time clock would be an excellent fit for your business. You can eliminate time theft and avoid buddy punch with such systems.

Employee self-service

Having an employee self-service portal will ensure that data is readily available to all employees in your company. This will ensure that everyone can access their timesheets and request corrections before the pay period. This means no last-minute rush and no confusion before payroll and easy access to the employee time clock software at any time. Employee self-service is made possible with our mobile time clock apps available for both iOS and Android. Having easy access to our online time clock allows businesses to accurately track hours. All you need is just an internet connection.

Reports

ClockIt has one of the most powerful dynamic reporting features. With support for over 25 filters and segmentation, you can dynamically create more than 10,000 different report formats from a single view. Save time running reports online and with just a few clicks. What’s more, you can download any of these reports in CSV and open them in your favorite spreadsheet software. You can also easily use this file for payroll processing. You can generate custom reports and get detailed employee hours with just a few clicks.

Support

Any clock in clock out system you decide to implement should offer good support for their attendance software. Support can be provided through phone calls, chat, help docs, community, and video tutorials. Online tools that are updated often will always release timely updates and ensure that you have all the time clock features to get you started from day one as per the industry standards.

Pricing

ClockIt time clock software is billed for teams and not per user. All of these features make ClockIt the best time clock software when compared to other time tracking software. We believe that you shouldn’t worry about pricing every time you add or remove a team member. Pick a team size, and you are good to go with a fixed monthly or annual bill. ClockIt pricing starts as low as 29$/month for up to 10 users. Learn more about our pricing.

 

 

 

Basil Abbas
basil@tecsolsoftware.com

Basil is the Founder and CTO at ClockIt. With over 8 years of experience in the products space, there is no challenge that is too big in front of him be it sales, marketing, coding, etc. A people person and loves working in a startup for perfection.

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